The City of Worcester is seeking qualified applicants for the position of Head Clerk for the Auditing Department’s Payroll Division. Under the direction of the Administrative Assistant of the Payroll Division, the Head Clerk is responsible for auditing City and Worcester Public School payroll to confirm the accuracy of the calculations and will review and verify all department payroll entries to ensure compliance with rules, regulations, collective bargaining agreements, ordinances, and laws and timely payment of payroll.  The position will store documents and convert to electronic archive and provide assistance as needed to department personnel and answer incoming phone calls.
 
ESSENTIAL ELEMENTS:  

• Audit all City payroll as submitted by each department and verify figures and calculations for accuracy.
• Review and verify department payroll entries to ensure compliance with City rules and regulations, collective bargaining agreements, ordinances, and law as they relate to salaries and payroll procedures.
• Review and verify fringe benefits relative to paid time off, overtime pay, stipends, and all other miscellaneous compensation stipends.
• Resolve any discrepancies or variations.
• Work with department payroll employees, Human Resources and Treasury to resolve discrepancies.
• Prepare special reports requested by the Auditor.
• Secure official interpretations on problematical matters.
• Ensure information received is verified on a timely basis.
• Write and maintain tracking information in the computer on various payroll information.
• Work closely with the Department of Information Technology to ensure accurate information and notify when the payroll can be run.

• Knowledge of the rules, regulations, laws, and ordinances relating to payroll
• Prior accounting or bookkeeping experience with emphasis on payroll
• Strong attention to detail, with the ability to interpret written and numerical data accurately
• Experience with data entry, file maintenance, and general administrative and clerical duties
• Ability to establish and maintain collaborative working relationships with diverse employees
• Excellent verbal and written communication, interpersonal and organizational skills
• Ability to manage priorities and multitask in a fast-paced environment with the ability to work independently or as part of a team 
• Experience providing excellent customer service and the ability to resolve conflicts with city departmental payroll clerks while consistently maintaining a professional and courteous manner
• Ability to operate standard office equipment including computers, scanners, and copiers
• Ability to maintain confidentiality

• High School diploma or equivalent
• Two (2) years bookkeeping or accounting experience that includes payroll transactions
• Demonstrated proficiency with Microsoft Office Suite
• Excellent communication skills

PREFERRED QUALIFICATIONS:

• Associate Degree in Business/Public Administration, Finance, Accounting, or other related discipline
• Five (5) years of experience performing payroll accounting functions