Position Summary

The Associate Executive Director is responsible for managing the administrative and daily running of the organization. They oversee and work with key administrative staff/volunteers on program logistics, marketing and finances in order to achieve the orchestras’ mission. The Associate Executive Director works with staff, the Board of Directors and President & Artistic Director to steward donors, community partners and volunteers to ensure the successful implementation of orchestras’ concerts, events and educational mission. The Associate Executive Director has a love of music and understands the positive impact educational arts have on the well-being of young people and communities. The Associate Executive Director reports to the President & Artistic Director and serves as an ex-officio on the Board of Directors. In the absence of the President & Artistic Director, the Associate Executive Director is the de facto chief executive. 

Key Skills Required

• Experience managing administrative functions, finances and logistics.

• Desire to collaborate with colleagues, volunteers and partner institutions.

• Skilled communicator and listener, calm under pressure. 

• Proven record of fundraising and development stewardship. 

• Database, CRM and Donor Software proficiency (ex. Leap Technology/PatronManager)

• Bachelor's Degree required. Minimum of three years of leadership and management experience with a non-profit, arts organization or relevant business.

Full Job Description

Daily Administration

• Maintain the smooth running of the office, answering phone & emails, website, social media.

• Meet with staff, faculty and community members in regards to scheduling, rehearsal/concert logistics and operations. 

• Engage with local businesses, chambers of commerce, elected officials & community groups.

• Manage orchestras’ finances, sign all permits, insurance/venue/employment contracts in accordance with budget and orchestra policies, prepare monthly reports and reconcile accounts with the Treasurer. 

• Collaborates with Treasurer, Board of Directors, Reports to President & Artistic Director

Concert & Program Production

• Work with the President & Artistic Director, General Manager and Operations Manager to coordinate season schedule, rehearsal/concert venues and all concert/event logistics.

• Obtain and sign all the necessary licenses, permits, and concert/rehearsal venue contracts.

• Create and manage a volunteer core to assist with ushering & program support.

• With President & Artistic Director, maintain a list of capital infrastructure & future needs.

Marketing & Box Office

• Manage all Marketing & Box Office Departments and affiliate staff (currently part-time Box Office Assistant & Social Media Manager).

• Maintain event software (Leap Tickets), manage ticketing, oversee Box Office Assistant.

• Managing and collaborating with other staff to develop and implement marketing plan to include: press releases/calendar submissions, solicit news media, digital communication and program/print materials. 

Development & Fiscal Health

• Responsible for meeting the organization's financial goals (Individual Donations, Corporate and Foundational) as specified in the yearly budget.

• Maintain Donor Database (Patron Manager/Leap Technology).

• Work with the Director of Development to research, recruit and cultivate new and current corporate sponsors, individual donors and foundational grants. 

• Solicit donations for silent auctions, raffles for annual fundraising events.

• Collaborates with Director of Development and Reports to President & Artistic Director.

Board 

• Attend and participate in all Board & Committee meetings.

• Work with the President & Artistic Director, Board Chair(s) to craft monthly agenda and priorities. Submit a monthly written report prior to the Board meeting. 

• With President & Artistic Director, Finance Committee, develop yearly budgets as well as special ad-hoc fundraising campaigns. 

• Facilitate Board recruitment with President & Artistic Director and Board Chair(s). 

• Keep abreast of activities and developments in the City/Region and advise the Board of information that may be helpful to promote the orchestras’ objectives.

Hours & Compensation

• Full-time, salaried. Requires attendance at weekend/evening rehearsals, concerts and events. 

• Central Massachusetts residency preferred but not required.

• Federal Holidays, Massachusetts State Holidays, flexible school vacation and summer hours.

• Required 3 - 4 scheduled in-office days plus flexible remote hours upon agreement with the President & Artistic Director. Offices located at Mechanics Hall, 325 Main St, Worcester.

• Compensation starting at $50,000, based on experience and candidate qualifications, travel reimbursement, eligible for health insurance & retirement plan.

To Apply

Please submit a cover letter and resume online at www.worcesteryouthorchestras.org/jobs no later than June 20th. Materials will be reviewed and potential candidates interviewed as applications are received. 

For questions, email Diana Casavecchia, Search Committee Chair, search@worcesteryouthorchestras.org . No phone calls or paper applications please.

Start Date Fall 2025.